In our new Learn, Share, and Grow Series :Budgets and Policies for FCC

Laverne Head explains an essential part of any small business is the budget. In order to better get an understanding of tuition and fees, cost of operation, as well as profitability and sustainability, a budget is a must.


To get started on your own monthly budget, first choose either the Excel template to work digitally or the PDF template for a printable copy. The Excel version has been formatted to include formulas, thus all you do is input the number for each sheet, and it will calculate for you.

Excel Monthly budget

Monthly budget worksheet PDF


Next, calculate gross income. This is the money that comes into the business. You can figure this by listing the children in your program, the cost per day of tuition, and multiplying this by the number of days in the amount they attend the program. After tuition, add other income such as grants or food assistance.

Second, calculate your expenses. This is all the cost associated with running your program. We have listed a few options within the templates but add anything you have purchased in that set month. Please make sure to include your salary here.

Lastly, calculate the net income. This is the amount that your business made in a month, and we drive this by subtracting expenses from gross income. From this you can see if you are profitable or if you need to reduce expenses or raise tuition to have a sustainable business.